Visitor Management System
Secure • Paperless • Fast gate-pass approvals
GatePassBY AVGN INFOTECH

Visitor & Gate Management System

Enter the credentials provided by your administrator. Contact AVGN Infotech if you cannot sign in.
▶ About the System
🎫 Gate Pass Issued
🛡️
GatePassVISITOR ENTRY PASS
PASS NO.
🪪 VISITOR BADGE / CARD No. (worn on neck)—
Name
Mobile
Company
Purpose
ID proof
Whom to meet
Authorised by
Security remark
Check-In Time
Check-Out Time
Materials / Goods
Visitor Signature
Host Signature
Security Signature
Please wear this pass at all times • Return at the gate on exit • Valid for single entry
✎ Edit visit
📷
Visitor photo
Wrong photo? Replace it or Remove it — the visitor need not be present. Remove deletes it everywhere.
📷 Capture photo
📷Visitor photo
Visitor photo
🔒 Enter delete PIN
Only the Admin's delete PIN can remove records — every attempt is logged.
⚙ Delete PIN settings
Set a PIN required to delete any record.
📷 Camera settings
Photo capture resolution & quality for the visitor camera. Higher = sharper photo but larger file.
🎨 COLOUR / VISION
Live camera preview shows the effect, and it is baked into every captured photo. Note: actual resolution depends on the webcam.
🧹 STORAGE
Delete photo files on the server that no visitor record uses anymore (frees disk space).
🗑️ Deleted Entries (Recycle Bin)
Deleted entries stay here and can be restored (with photo & all data). They are permanently deleted automatically after the retention period, or you can permanently delete them now.
🕓 Auto-delete after days
📦
Archived Dashboard
Entries moved out of the Main Dashboard — fully kept & restorable
🔒 Admin & Super Admin
Entries moved here (via 📦 Archive / Archive All) are out of the Main Dashboard but fully kept. ♻️ Restore sends them back; 🗑 Delete moves them to Deleted Entries.
0
Total archived
0
Archived this month
0
Archived this year
🔎
📇
Visitor Master
The recurring people — fix a person's photo or details here once, and every future pass of theirs is correct
🔒 Admin & Super Admin
0
Total people
0
With photo
0
Blacklisted
🔎
📇 Edit person
📷
Master photo
This photo auto-fills on every future visit of this person. Fix it once here.
🧾 Audit Log
—
📷 Member photo
Member photo
Position this person in front of the camera, then Retake — only their face is re-captured.
🔑 Forgot password
Enter your username or e-mail — a reset link will be sent to your e-mail on file.
🏢 Manage Hosts (Whom to meet)
📋 Manage Purposes (of visit)
📧 Email / SMTP SettingsChecking…
Sign in using
🛡️ Role & Permission Management
👥 ROLES
🛡️Select a role to manage its permissions.
⚙ Columns
✔ Approve Visitor
Recorded for audit — how this entry was authorised.
👥 Manage Users
➕ Add a new user
The name this user signs in with — no spaces.
The role decides what this user can access. Define role access →
Existing users
🎨 Branding
Add your branding. Company name = the “Welcome to …” heading. Logo = header & login. Login photo = sign-in screen side image. Top = check-in hero background. Left / Right = side panels (wide screens & TV). PNG logo with a transparent background looks best.
Company / Welcome name — shown as “Welcome to …”
🎨 Background style — premium look for the whole app & login screen
Approval e-mail message — the body of the host approval e-mail
Tokens: {visitor} {company} {purpose} {time} • leave blank for the default message.
📌 Instructions Heading — centered title on the pass back (e.g. C.F.S - INSTRUCTIONS)
Leave blank for the default “INSTRUCTIONS”.
🎫 Gate Pass Instructions — the “Instruction” lines printed on the gate pass (one per line)
One instruction per line • leave blank for the default lines.
⚠️ Gate Pass Penalty line — the red highlight on the pass back (e.g. lost-pass penalty)
📝 Gate Pass Notes — extra bullet lines on the pass back (safety / rules)
One note per line • leave blank to hide.
🎫 Visitor Gate Pass — Content Studio
Style the printed Visitor Gate Pass text like a document — Bold, highlight, colour & font. Select text, then use the toolbar. Click Preview form to see the whole pass.
Mark Colour
Heading — centered title on the pass
Instructions — press Enter for each item; each item becomes a column
Layout
Extra note — optional, shown below the instructions
Blank fields fall back to the standard wording.
Company logo — header & login
Login photo — sign-in screen
No image
Top banner
No image
Left panel
No image
Right panel
No image
👁 Visitor Gate Pass — Preview
This is a sample — real passes use the actual visitor’s details.
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